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Core Financial
System Cutover Activities
The IFM Core
Financial system cutover period for Goddard is scheduled to begin
in mid-May, 2003. The cutover period begins when our legacy financial
systems are closed for business processing and ends when the Center's
SAP-based Core Financial system goes live. Goddard is targeted to
go live on June 24, 2003. As we move closer to Goddard's IFMP Core
Financial implementation date, the IFM Project Office and Office
of the Chief Financial Officer seek to address concerns regarding
the necessary systems downtime.
The following
steps have been taken to minimize the impact on Goddard employees
and our Contractor community:
Funding Authority
- RFO will
continue to receive 506 authority and track manually offline
Subauthorizations
- We have requested
that all Centers issue subauthorizations to Goddard prior to April
25th; however, RFO will continue to receive and process subauthorizations
manually offline.
Payroll
- NO impact-will
continue to process normally
Travel Processing
- Bank of America
Travel credit cards will remain in operation.
- Travel requests
and vouchers will continue to be submitted via Travel Manager
- Travel payments
will be made within 30 days or less of complete voucher receipt.
Procurement
Processing
- PRs certified
prior to cutover period will continue to be processed by Procurement.
- Initiators
are encouraged to obligate sufficient funds on contracts to cover
costs through August 2003.
- Procurement
is developing detailed emergency procedures for PR's.
- Certified
by DRM and Director of as an emergency
- Routed through
RFO and Procurement
- Purchase
Bankcards will be turned off March 23rd; will be reactivated after
go-live upon completion of training.
- Critical
supplies that cannot be stocked or purchased ahead of time may
be handled as emergency PRs.
- Procurement
associates and deputies will have bankcards to purchase items
< $25,000
Vendor Payments
- CFO will
send a letter to vendors in March informing them of the system
change and potential delay of payment processing during cutover
window.
- RFO will
pay all invoices in hand (will not age 30 days) prior to legacy
system shutdown.
- RFO will
continue to make payments to all vendors during cutover and track
manually.
Cost
- Accruals
will not be generated through the system for June-Resource Analysts
will manually track status of cost.
Click
here to view cutover timeline
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